New Client Form

SOCIAL MEDIA MANAGEMENT SERVICE AGREEMENT

This Agreement (“Agreement”) is entered into by and between VANBELUS, LLC, with a principal place of business at 2305 NW Federal Hwy, Stuart, FL 34952 (“Service Provider”), and (“Client”).

Welcome & Overview
We’re so grateful to work with you and be part of your business journey. To keep everything running smoothly and ensure you receive the highest level of service, this Agreement outlines our expectations and mutual responsibilities.

1. Scope of Services

Service Provider will provide social media management services as described in the attached invoice or Addendum A. Deliverables may include content creation, scheduling, account management, brand photography, and strategic planning, as outlined per client package.

2. Term of Agreement

  • Setup Month: The first month of service will focus on onboarding and strategy development, as detailed in Addendum A.

  • Service Period: Following the Setup Month, Client agrees to a six (6)-month service term.

  • The full contract period is seven (7) months, beginning on the date of signature.

3. Payment Terms

  • Monthly Fee: Specified in the attached invoice or package summary.

  • Due Date: Payments must be made on or before the 1st of each month to maintain active service.

  • Grace Policy & Late Fees:

    • If payment is not made by the 1st, service will be paused until payment is received.

    • If a delay is communicated prior to the 1st, no late fee will apply if payment is received by the first Monday of the month before 5:00 PM ET.

    • Payments received after this deadline will incur a $50 late fee.

  • Auto-Pay Requirement: Clients must enroll in one of the following methods:

    • Credit Card (includes a processing fee)

    • ACH/Bank Transfer (no fee)

    • Membership sign-up via our website (recurring billing)

4. Early Termination Policy

Client may terminate the Agreement early with written notice. However, the Client agrees to pay a cancellation fee equal to 50% of the remaining monthly retainer balance, due in one lump sum at the time of termination notice.

5. Client Responsibilities

Client agrees to:

  • Provide timely approvals, feedback, and access credentials.

  • Communicate through the designated channels (see Section 6).

  • Participate in collaborative planning as needed to ensure content accuracy and alignment

6. Communication Policy

7. Ownership & Usage Rights

All social media content created by VANBELUS LLC as part of this agreement—including images, graphics, captions, and videos—is licensed for use on the Client’s social media platforms only. Clients may repost, share, and save content published by VANBELUS on their behalf. Any reposts on outside platforms should credit the Client – VANBELUS does not need photo or content credit. The credit is always for the Client.

Full ownership of original content, including edited photos or raw files, is not transferred. Content is not delivered in bulk or as a gallery unless otherwise agreed to in writing. VANBELUS LLC retains ownership rights to all created materials and reserves the right to use select content for portfolio and promotional purposes unless the Client requests otherwise in writing.

​​Photo Shoot Policy: If a photo shoot is included as part of your monthly package, it must be scheduled and completed within that same calendar month. Unused photo shoots do not carry over, accumulate, or receive any credit toward future services. It is the client’s responsibility to schedule the session within the designated timeframe. Missed or unused shoots will be forfeited.

8. Force Majeure

Neither party shall be liable for delays or non-performance due to causes beyond reasonable control, including but not limited to natural disasters, technical failures, labor disputes, or governmental actions.

9. Entire Agreement

This document and its addendums constitute the entire agreement between the parties. No oral promises or representations shall be binding unless in writing and signed by both parties.

10. Governing Law

This Agreement shall be governed by and interpreted under the laws of the State of Florida, without regard to its conflict of law principles.

11. Limitation of Liability 

The Client agrees that VANBELUS LLC shall not be held liable for any damages, injuries, or losses—direct or indirect—that may result from actions taken based on the content, advice, or recommendations provided through social media posts, strategies, or consulting. The Client acknowledges that all content is intended for general informational and promotional purposes only and is not a substitute for professional, legal, medical, or safety advice. Use or reliance on any such content is at the Client’s own risk.

12. No Guarantee

Client understands and agrees that VANBELUS LLC makes no guarantees regarding the organic growth of followers, engagement metrics, or the generation of direct leads or sales as a result of its social media management services. Social media is a long-term branding and community outreach tool, and results may vary based on numerous factors beyond the control of VANBELUS, including algorithm changes, market trends, audience behavior, and the Client’s own participation and responsiveness. 

13. Client-Provided & Captured Content Permissions

Client agrees that any photos, videos, or materials shared with VANBELUS LLC—or captured by VANBELUS LLC as part of the monthly content creation process—may be used for marketing, social media, and promotional purposes. This includes content featuring employees, volunteers, family members, customers, or any individuals present during shoots or events. By participating in or submitting such content, the Client confirms that all necessary rights and permissions have been granted and that no individuals featured will later claim misuse of their likeness. VANBELUS LLC shall not be held liable for any claims or issues arising from the use of this content, and content may be used ongoing unless the Client provides specific written restrictions in advance.

14. Access to VANBELUS Network

By working with VANBELUS LLC, Client may benefit from exposure to our extended network of high-end businesses, influential individuals, and luxury lifestyle professionals. While no specific introductions, partnerships, or outcomes are guaranteed, the Client’s association with our brand and presence in our collaborative ecosystem increases the likelihood of organic networking, cross-promotion, and strategic relationship-building. VANBELUS LLC encourages and facilitates authentic community growth, and Clients who are active participants may see long-term value from being part of this elevated professional circle.

15. Pricing Adjustments & Renewal Terms

The pricing outlined in this Agreement is locked in for the duration of the current service term. Upon completion of the six-month service period, VANBELUS LLC reserves the right to adjust pricing for future contracts or renewals based on market rates, service upgrades, or expanded deliverables. Any potential increase will be communicated in writing at least 30 days prior to the renewal date. Clients will have the opportunity to review, accept, or decline updated terms before entering into a new agreement. Any additional options or packages added to this contract will be invoiced separately for the duration and quantity agreed upon.

the parties agree to the terms above and have executed this Agreement by acknowledging this page and signing a printed document.